Cover Letter for Schengen Visa Application

Enhance your Schengen visa application with a compelling cover letter. Our guide provides a free sample and expert tips to help you craft a strong Cover Letter for Schengen Visa applications, increasing your chances of approval.

When applying for a Schengen Visa, you’ll likely be required to submit a Cover Letter, a crucial component of your application. Understanding how to craft an effective Cover Letter for Schengen Visa applications is essential, as it can significantly impact the outcome of your visa request.

What is a Cover Letter for a Schengen Visa Application?

The Cover Letter for a Schengen Visa is a vital component of your visa application. It serves as an introduction, explaining why you wish to travel to a particular country and allowing you to communicate with the visa officers processing your application.

It’s important to address the Cover Letter to the Embassy or Consulate of the country you plan to visit, even if you’re applying through a visa application center like VFS Global.

In your Cover Letter for a Schengen Visa, you must persuade the Consular staff that you are a suitable candidate for receiving a visa to the country you intend to visit.

What Information to Include in a Cover Letter for Schengen Visa Application?

When crafting your Cover Letter for a Schengen Visa application, ensure to include comprehensive details about your trip, such as:

– The purpose of your visit to a Schengen country.
– The exact dates of your intended entry and departure.
– A detailed itinerary of your planned activities within the Schengen Area.
– Your planned accommodations for the duration of your stay.
– A list of all the countries you intend to visit during your trip.
– Your current employment status.
– Any explanations for missing or incomplete documents.

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Sample Cover Letters for Schengen Visa

Included below is a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa, as well as for a Schengen Medical Treatment Visa. This sample will provide you with an idea of what to include in your own Cover Letter for a Schengen Visa application.

Sample Cover Letter for Tourist Schengen Visa

March 20, 2024

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to apply for a Schengen visa to visit the Netherlands from May 20 to June 10, 2019. I am traveling alone, and my main purpose for visiting the Netherlands is tourism.

During my stay, I plan to visit popular tourist attractions such as the Van Gogh Museum, the House of Anne Frank, and the Keukenhof Gardens to see the Netherlands’ famous tulips.

Additionally, I intend to visit Germany from May 29 to June 5 to spend time with my sister, who lives in Dusseldorf. I will be staying at her house during this period. Afterward, I will return to the Netherlands to explore The Hague before departing the country.

I am currently employed at XYZ Company as a [Your Job Position] and have been working there for X years. I earn an annual salary of XX. Enclosed with this letter is a No Objection Certificate from my employer, supporting my trip.

I will be financing my trip, and I have enclosed proof of my financial means to cover my stay.

Below is the planned itinerary of my activities:

Date Activity

Date	Activity
May 2	Arrival at Amsterdam Airport Schiphol and accommodation at The Alfred Hotel in Amsterdam
May 3	Visiting Van Gogh Museum for a booked Private Tour
May 4 – May 10	Exploring Amsterdam
May 11	Taking a train from Amsterdam to Dusseldorf with ICE International
May 2 – June 4	Visiting my sister and exploring Dusseldorf and surrounding areas in Germany
June 5	Taking the train from Dusseldorf to the Hague with Flixbus and accommodation at Stadsvilla Hotel in the Hague
June 8	Leaving the Netherlands via Amsterdam Airport Schiphol

Supporting visa application documents I have enclosed with this letter:

• The completed Schengen Visa Application Form
• My passport
• My flight and train ticket reservations
• Schengen Visa Travel Health Insurance
• Hotel reservation receipts for Amsterdam and The Hague
• Letter of Invitation from my sister in Dusseldorf
• No Objection Certificate from my employer
• My Bank Statements from the last six months

I hope that the information provided in this letter is sufficient for a favorable reply to my application. Thank you for considering my request. Should you require any further information, please do not hesitate to contact me.

Best regards,

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

Sample Cover Letter for Business Schengen Visa

When applying for a Schengen Business Visa, the Cover Letter must be written by your employer on the company’s letterhead.

March 20, 2024

New Delhi, India

Netherlands Embassy in New Delhi

6/54 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to request a Schengen Business Visa on behalf of John Doe with passport number XXXX.

Through this letter, I would like to confirm that John Doe is employed at our company ABC Corporation where he works as a Senior Sales Manager. John has been working in our company for 7 years and needs to travel to the Netherlands to visit our partner company XYZ Enterprises during the dates April 20 to April 30, 2024.

During his visit to XYZ Enterprises in the Netherlands, John will be engaged in the following duties:

- Attending meetings
- Negotiating a deal between the companies regarding product distribution
- Giving a presentation on our latest product line

John will stay at the Tulip Hotel, and the expenses will be covered by our company.

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

Best regards,

[Name of employer/supervisor along with signature]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

When traveling to a Schengen country for medical treatment, it’s essential to have a cover letter from your doctor. This letter should detail your diagnosis, medical history, and the nature and duration of the treatment you’ll receive in the Schengen country. The cover letter plays a crucial role in your visa application process, so ensure it’s thorough and accurate.

[Doctor's Name]
[Doctor's Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

Embassy of the Netherlands
[Embassy Address]
[City, State, Zip Code]

Subject: Schengen Medical Treatment Visa Application for [Patient's Name] - Passport No. [Passport Number]

Dear Sir or Madam,

I am writing to request a Schengen Medical Treatment Visa on behalf of my patient, [Patient's Name], who is diagnosed with [Medical Condition]. [Patient's Name] requires treatment at [Medical Facility Name] in the Netherlands.

[Patient's Name] has been diagnosed with [Medical Condition], as detailed in the attached medical documents. Their medical history includes [Brief Description of Medical History]. The proposed treatment in the Netherlands consists of [Nature of Treatment] and is expected to last from [Start Date] to [End Date].

I believe that [Patient's Name] requires this specific treatment due to [Reason for Choosing Treatment in the Netherlands], which is not readily available in their home country.

Enclosed, please find all the necessary medical documents, including a detailed diagnosis, medical history, and treatment plan, to support [Patient's Name]'s visa application.

If you require any additional information or documentation, please do not hesitate to contact me.

Thank you for your consideration.

Best regards,

[Doctor's Name]
[Doctor's Signature]

Where should I submit the Cover Letter for Schengen Visa?

When applying for a Schengen Visa, you have several options for where to submit your application:

• Embassy or Consulate of the Schengen Country: You can apply directly at the Embassy or Consulate of the Schengen country you plan to visit. This is the most common method.
• Embassy/Consulate of Another Schengen Country: If the country you intend to visit does not have a diplomatic representation in your area, you can apply at the Embassy or Consulate of another Schengen country that represents the interests of the country you wish to visit.
• Visa Application Agency: Some Schengen countries have outsourced their visa application process to visa application agencies. In this case, you would need to submit your application to the agency designated by the Embassy or Consulate of the country you plan to visit.

Remember, if you are visiting multiple Schengen countries, you should submit your visa application at the Embassy or Consulate of the country you intend to visit first.

What other documents should I submit along with the Cover Letter for Schengen Visa?

When applying for a Schengen Visa, you’ll need to provide various supporting documents in addition to your Cover Letter. These include:

• Completed Schengen Visa Application Form: Fill out the application form accurately and completely.
• Valid Passport: Your passport must be valid for at least six months beyond your intended stay.
• Passport-Size Photos: Provide photos that meet Schengen visa photo requirements.
• Flight Itinerary or Reservations: Include details of your planned entry and exit dates from the Schengen area.
• Travel Health Insurance: Obtain insurance that meets Schengen visa requirements for health coverage during your stay.
• Proof of Accommodation: Provide a reservation confirmation or letter from your host.
• No Objection Certificate: If employed, include a letter from your employer stating your leave approval.
• Letter of Invitation: If visiting family or friends, include an invitation letter from your host in the Schengen country.
• Proof of Paid Visa Fees: Provide evidence of payment for the Schengen Visa application fee.
• Bank Statements: Include statements from the last six months to demonstrate your financial stability.

Ensure all documents are up-to-date and in order before submitting your application.